(sorry just resending from my seL4 email address)
On 22 Feb 2021, at 10:14 am, June Andronick (Gmail) <june.andronick@gmail.com> wrote:
Dear seL4 Board,
We need to hold our first annual General Meeting, with the first elections. The timeline and process needs a vote from the Board, which I hereby ask you by email. Please approve or let me know of any questions, objections or requests, by Feb 25th (if I don't hear back from you by then, I'll assume you have no objection and I will go ahead).
Please see below the proposed process and timeline, formulated as a draft email that will go to members. Date of GM will be 25th (US, Europe)/26th (Australia) of Feb.
In terms of what it means for the board:
- Gernot, Gerwin and June will keep their seats as per their 5y guaranteed seat from creation, as leaders of the technology.
- Sascha will keep his seat as per HC's special 3y guaranteed seat from 18 March 2020, in recognition of past contributions.
- John's and Dan's seats will be 'released', and replaced by the one seat voted by General Members as a class.
Let me know if you have any questions or any further comments.
Cheers June
--- TO SEND before FEB 26th to have 4 weeks notice To: seL4 members CC: seL4 board Subject: (seL4 Foundation) First GM and call for nominations
Dear members of the seL4 Foundation,
Time is up for our first annual General Meeting (GM), which will include the first election of board members.
The GM will be (virtually) held on (invitation and agenda to follow): Fri 26th March 8am- 9am AEST (Sydney) Thu 25th March 10pm-11pm CEST (Munich) Thu 25th March 5pm- 6pm US EST (Grand Rapids) Thu 25th March 4pm- 5pm US CST (Minneapolis, Chicago) Thu 25th March 2pm- 3pm US PST (Mountain View, Portland)
As a reminder [0], premium members have a guaranteed seat at the board and general members vote as a class for 1 representative:
"Each General Member is entitled to nominate a candidate for election to represent General Members on the seL4 Board. General Members, acting as a class, will then elect 1 voting member to the seL4 Board at each annual general meeting. The seL4 Board determines the election process."
Current membership: https://sel4.systems/Foundation/Membership.html <https://sel4.systems/Foundation/Membership.html>
We therefore hereby **call for nominations of representative for the general members class**, according to the following timeline and process:
- *nomination period* (2 weeks): from now until *March 12th*: each general member can nominate a representative by sending the name of the nominee and a small accompanying paragraph, to foundation@sel4.systems <mailto:foundation@sel4.systems>. On March 15th we will send the list of all nominations to all members. If we have received only 1 nomination, the nominee will be automatically voted in. Otherwise we will proceed to the voting period.
- *voting period* (1 week): each voting member (general and premium) can cast 1 vote by sending an email, by March 22nd, with the name of their vote to snicholas@linuxfoundation.org <mailto:snicholas@linuxfoundation.org> (The Linux Foundation will collect votes to maintain secrecy and will communicate only the winning nominee).
The elected representative will be announced to all members by email prior to the GM.
Any questions: let us know.
Thanks all and looking forward to this new step of the Foundation's history!
June, on behalf of the seL4 board and chair
[0] Governance documents on: https://sel4.systems/Foundation/Governance/ <https://sel4.systems/Foundation/Governance/>